Ordering shirts for a group often means collecting information from several people. One person has the logo, someone else has the event date, and the size list may still be coming together. A little organization makes it easier to request an accurate quote and avoid conflicting instructions.
At HTG Customs in McDonough, we work on custom apparel for businesses, teams and events. Here’s how to prepare your next group order.
Choose one person to coordinate
Pick a main contact to gather sizes, collect design feedback and keep the current order details in one place. That person doesn’t need to make every decision alone, but they should know which version is ready to share.
If a committee or business owner must approve the design or spending, identify that person early. Set an internal deadline for feedback so your group’s decision-making doesn’t delay the order.
Tell us how the shirts will be used
Is the apparel for regular work, a team, a family gathering or a specific event? Include your preferred garment style, colors and any fit or fabric priorities.
If your group needs different styles, list them separately. T-shirts, polos and hoodies are different items, even when they share the same logo.
Build one clear quantity and size list
For an accurate quote, provide the exact quantity for each garment style, color and size. Separate adult and youth sizes rather than recording everything as small, medium or large.
Add the quantities and check that they match your total. Date the list so an older version isn’t mistaken for the current one. Use the size chart for the garment you’re considering rather than assuming every brand fits alike.
You can start a conversation while gathering numbers. Just let us know what is still undecided and provide the final breakdown before the order is finalized.
Gather the artwork and wording
Send the clearest original logo or design file you have. Include the exact wording, spelling and capitalization you want. Double-check dates, website addresses and sponsor names before approving the design.
Tell us where each design belongs, such as the front, back or sleeve, and whether every shirt uses the same artwork.
If you want individual names or other personalization, keep the wording matched to the correct garment and size. We’ll need to discuss those details as part of the quote.
Share your budget and needed-by date
Tell us when you need the finished items in hand, allowing time to distribute them before your event. Mention a fixed event date early so we can discuss what timing is possible.
If you have a total budget or a target per item, share it. Tell us which choices are flexible so we can help compare apparel and decoration options.
Review the order together
Before finalizing, check:
- Garment styles and colors
- Quantities and sizes
- Artwork and spelling
- Design sizes and placements
- Quoted cost
- Agreed completion date
Keep later changes in one clear message and ask how they affect the price or timing.
It also helps to plan distribution. Keep a copy of the approved size list so the person handing out shirts can match each item to the right group member.
Ready to get started?
HTG Customs is based in McDonough, serving Henry County and surrounding communities. Send us your artwork, order details and needed-by date, and we’ll help you work through the options.